Railways Departmental Examination – Consolidated Guidelines for Personnel Officers, Paper Setters & Evaluators
Railways Departmental Examination – Consolidated Guidelines  for Personnel Officers, Paper Setters & Evaluators of Question Papers of written  examinations held as part of 70% Selection/30%  LDCE for  Promotion  from Group ‘C to Group ‘8’ posts
Railway Board Circular on Consolidated Guidelines  for Personnel Officers, Paper Setters
GOVERNMENT OF INDIA
MINISTRY OF RAILWAYS
(RAILWAY BOARD)
RBE No:142/2016
No. E(GP)2015/2/8
New Delhi, dt : 28/11/2016
The General Managers,
All Indian Railways and Production Units.
(Kind attn : CPOs)
Sub:  Consolidated Guidelines  for Personnel Officers, Paper Setters & Evaluators of Question Papers of written  examinations· held as part of 70% Selection/30%  LDCE for  Promotion  from Group ‘C to Group ‘8’ posts
A  Committee was constituted  to  review the  pattern  of  selection held  for promotion to  Group ‘B’  posts on the Railways.   One of the mandates given to the Committee was to review the instructions issued from time to time relating  to evaluation of answer sheets. Accordingly, these instructions have been reviewed by the Committee and in supersession of all existing instructions issued on the subject  including those contained  in  Board’s  letter  no.E(GP)2001/2/32 dated 07/07/2014, it is advised that following guidelines may be kept in view while holding Selections/LDCEs for promotion to Group ‘B’  posts:
1. INSTRUCTIONS FOR THE PAPER SETTER
(i)  Objective type questions will include only Multiple Choice questions and numbering of indicative answers to these questions and replies to such answers by the candidates should invariably be given in Capital Letters only as per the illustrations given below:-
Question: Â Please name the Capital of India
Options:
(A) Mumbai
(B) New Delhi
(C) Kolkatta
(D) Chennai
Correct Answer – (B)
(ii) Para 204.2 of IREM Vol-I:
The question  paper for the written test should have a practical  bias i.e.  it should be designed  to test the ability  of candidates to tackle the  practical  problems they  are likely to face rather than their theoretical  knowledge.
(iii) Para 204.3 of IREM Vol-I:
15 marks out of 150 marks for testing the professional ability should be set apart for questions on official  language  policy and official  language rules.  While the employees should be encouraged to attempt questions on official language policy and official language rules, the questions on official language should  not be compulsory.
(iv)Â The question Paper setter must Invariably provide, in sealed cover, to the Dy.CPO (G)/Dy.CAO (G) the following:
a) important points in respect of narrative type questions.
b) answer key for objective type questions:
Each page of (a) & (b) above should be signed by the Paper Setter.
2.      INSTRUCTIONS FOR EVALUATORS:
(i)    Evaluating the answer sheets without the secret numbers  is not allowed.
(ii)Â Â Â Â Evaluating the answer sheets with the fly leaves is not allowed.
(iii)  Evaluation of answer-sheets  where the candidate has written his  name on  the answer sheet or where he has made some distinguishing  mark on the answer sheet is not allowed.  Evaluation of answer sheets even where secret numbers are present but the candidate has written his name etc.  in the other sheets of the· answer book,  is also not allowed.   In case the candidate has violated any of these instructions,  his/her answer-sheets are not to be evaluated.
(iv)  Proper and uniform  evaluation of the answer sheets,  especially for narrative type of answers should  be ensured.  In order  to achieve this  objective,  the  officer evaluating  the answer sheets  before starting the evaluation,  should  keep ready important points  in respect of narrative type questions  & answer key for objective type questions furnished  by the Paper-setter and handed  over  to him by the Dy.CPO(G)/Dy.CAO(G)  and then only evaluate the answer sheets with reference to these answers.
(v)      In both the objective type and narrative type answers, there should normally not be any over-writing/erasing of the marks awarded.  However, correction of marks awarded by the evaluator, if genuinely warranted, may be made by striking off the  marks  originally  given  and  entering  the  fresh  marks  duly  attesting  the
correction.
(vi)  If any candidate  has answered  questions  in excess  of the  required  number,  the evaluating    officer  should  ignore  the  answers  given   later  as  per  sequence  of attempting  the same.  However,  if  such  questions  stand  evaluated,  only  the marks awarded   against   the  requisite    number  of  answers  attempted   first;  ‘should  be included  in the tabulation  on the top sheet  of the answer  book  and  the later  of the answers book and later of the answers should be ignored.
(vii)    After  evaluation   of  answers,  there  should  be  no  failure on  the  part  of  the evaluating officer to  tabulate  the  marks  awarded  for  each  question   on the  top sheet  of  the  answer  book.    This  type  of  tabulation  will  ensure  that  only  the required   number  of questions  that  have  been  answered  are  evaluated  and  the evaluation of  same  question  twice  (if  answered  by  the  candidate)  is  avoided. There  has to be a careful  effort  on the part of the evaluating  officer  that erasing, cutting  or over  writing  in totalling  the marks  granted  to the candidates  on the top sheet  are avoided.  However,  if genuinely  warranted,  errors  may be corrected  by striking  off  the  marks  originally  entered  in  the·  table  and  entering  the  correct marks duly attesting the  correction.
(viii)  The evaluating officer  is  fully  responsible  for  totalling  of  marks  in  the  answer scripts  and  also  ensuring  the  correctness  of marks  entered  against  each secret number.  He will  hand  over  the  following  to the  Dy.  CPO  (G)/Dy.  CAO(G)  or in their absence  to the officer  nominated  by the General  Manager:
(a)  The  evaluated  answer  sheets  in a sealed  cover  and  the  important  points  & Answer  key,  in a separate  sealed  cover.
(b)  The  statement  of  marks  after  plotting  the  marks  against  respective  secret numbers  in a separate  third  sealed  cover.
3. Â GENERAL INSTRUCTIONS:
(i)    Para  204.5  of  IREM  Vol-I  :   No  moderation  of  the  marks  is  permissible.    No rounding  off is permissible   in marks  for individual  Answers  for the questions. However, total  marks  in decimal  of  0.5  and  more  should  be  rounded  off to next  higher  integer figure.  Similarly,  total  marks  in decimal  of less than  0.5, should  be rounded  off to lower integer figure.
(ii)      Para  208.1  of  IREM  Vol-I:  The  answer  papers  of the written  examination  as well as the mark sheets  of viva-voce  should  be marked  with indelible  ink. Each answer  book should  carry  a  fly  leaf,  Tabulation   Sheet  for  the  Evaluator  and  Guidelines  for  the Candidates. Both fly leaf as well  as the answer book should be stamped ahd signed by the  Gazetted Officer in charge  of conduct of the examination.    The employees  should write  their  names and designations  on  the fly leaf only.   After the  answer books are received from the  employees,  the fly  leaf should  be removed and  allotted a secret number which should also be simultaneously  recorded on  the  corresponding  answer book by Dy. CPO/G or Dy CAO/G. The  answer books should be sent to the examiner with secret numbers alone indicated  on the answer books.  The fly  leaves removed from the answer. books should be carefully preserved in  a  sealed cover,  it being sealed by Dy.CPO(G)/Dy.CAO(G). The sealed envelope should be kept in the personal custody of the Dy.CPO(G)/Dy.CAO(G). In case of their non-availability,  any other JAG/SG officer may be nominated by the General Manager.
(iii)    The work relating to Hindi  translation of the question papers and evaluation of answer  sheets  of  the  written  examinations  held  as  part  of  LUCE/Selections for promotion to  Group  ‘B’  posts should  be entrusted  to  competent  and experienced officials duly ensuring complete confidentiality.
(iv)Â Â Â Â Any distinguishing mark on the answer script would make the answer script invalid.
(v)     Any delay in evaluation  by more than one month should be brought to the notice of the PHOD/HOD by CPO.  Delays of more than two months should be brought to the personal notice of the General Manager by CPO.
(vi)    The answer sheets should  be-preserved  in terms of instructions  contained  in Board’s  letter  no.E(GP)201012127 dated  23.08.2010  (Copy  of  RBE  No.125/2010 enclosed as Annexure-1) and destroyed thereafter as per the extant instructions.
vii)      A copy  of the  Fly-leaf,  Tabulation-Sheet  and instructions for the  candidates, constituting  Top sheet of the Answer-sheets to be used for examinations  held as part of Group ‘B’  Selections is enclosed as Annexure-11.
It is desired  that the Question Paper Setter and the Evaluating officer should invariably be informed of the latest instructions on the subject.
Please acknowledge receipt.
(LILY PANDEYA)
DIRECTOR,  ESTT.(GC)
RAILWAY Â BOARD
Download Railway Board RBE No:142/2016 No. E(GP)2015/2/8 dated 23.08.2010 dated 28.11.2016