Periodical transfer to non-gazetted railway employees

Railway Board Circular on Periodical  transfer of non-gazetted Railway  employees holding sensitive  posts  or in official contact   with  public, contractors or suppliers

Ministry of Railways issued a Circular RBE NO.158/2015 regarding Periodical transfer to non-gazetted railway employees

 

RBE NO.158/2015

GOVERNMENT OF INDIA

MINISTRY OF RAILWAYS

(RAILWAY BOARD)

No.E(NG)I-2009/TR/7

New Delhi, dated 17.12.2015

The General  Manager(P)s,

All Indian Railways  & Production  Units.

(As per standard  list).

Sub :  Periodical  transfer of non-gazetted Railway employees.

In terms  of the extant  policy,  Railway  employees holding sensitive  posts  including those’  who  frequently   come   into contact   with  public   and/or   contractors/suppliers,     are required  to be transferred   every  four  years.  A comprehensive  list identifying such  posts was  also  prepared and  circulated  to the Railways.   All  the  instructions   issued by  Board from  time to  time  in  this  regard  were  consolidated   at a glance  and issued to  Zonal Railways  & Production   Units under  Board’s letter of even  number dated 03.04.2012(copy enclosed)  for better  implementation   of this policy.

2.       It has come  to the  notice  that the above  policy  instructions/guidelines of Board are not being followed  in letter and spirit by some of the field units. It is, therefore considered essential to   re-iterate  Board’s  policy on Periodical/rotational Transfer for strict compliance in its true spirit.

(Arvind  Kumar)

Executive  Director  Estt (N)

Railway  Board

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GOVERNMENT OF INDIA

MINISTRY OF RAILWAYS

(RAILWAY BOARD)

No. E(NG)I-2009/TR/7

New Delhi, dated  03 .04.2012

The General Managers (P)

All Indian Railways/PUs

As per standard list.

Sub: Periodical transfer of non-gazetted Railway employees.

Pursuant to the decision taken in the DC/JCM meeting held on 4th May & 29th June, 2011,  while taking the views of both the Federations viz AIRF & NFIR into consideration, instructions on the subject of periodical . transfer were issued in a consolidated form on 03.02.2012  incorporating crux/operative parts of the previous rules.  Both the federation have now desired that consolidated instructions should have been in a broad form so that, the employees falling under the policy of Periodical Transfer can have  more  advantage  of  such  policy  at  a  glance.  Consequently  the matter has again been considered and it has been decided to reiterate these   instructions   in  a  widened   form   covering   all  the   guidelines particularly as contained in Board’s letter No.E(NG)l/2000/TR/17 dated 26.06.200tl, as below, for strict compliance by all concerned.

(i)	No.E(NG)lln81TR/85  dated 27.04.79	In terms of the instructions contained in the Ministry’s marginally noted letters, Railway employees holding sensitive posts, including those who frequently come into contact with public and/or contractors/suppliers, are  required to be transferred  every four years. For this purpose, a comprehensive list of sensitive posts has also been circulated. The thrust    of   these instructions is on transfer from one place  to  another.  However, when transfer of such employees  to a different place is not possible, they are to be shifted to a different non-sensitive seat in the same place to meet the  requirement of periodical transfer.
(ii).	No.E(NG)lln81TR/82  dated 07.02.80
(iii)	No.E(NG)l/80/TR/28     dated 22.08.80, 31.12.81, 19.02.86 and 16.10.87
(iv)	No.E(NG)l/87/TR/34/NFIR/J CM/DC  dated  27.09.89   and 17.11.92
(v)	No.E(NG)l/94/TR/29 dated 02.05.95
(vi)	No.E(NG)l/96/TR/42 dated 26.11.96.

 

(i).	No.E(NG)l/80/TR/28   dated 22.01.82, 19.02.86, 16.10.87, 21.7.88 and 13.04.89.	Instructions also exist vide this Ministry’s   letters   quoted    in   the margin that Ticket Checking staff as also  other  staff   in  mass  contact areas,  detected  to  be  indulging  in malpractices   should   be   sent   on inter-divisional transfers as a matter of policy. Besides, the  case of the staff who have repeatedly figured in substantiated  vigilance  cases  and where penalties have     been imposed, are required  to be reviewed at appropriate level and such staff are also to be transferred on inter-divisional basis. Such Ticket Staff may however, be transferred to an adjoining Division  on the  same Railway  or  to  a  Division  of  some other Railway adjoining the Railway from which they are transferred if employee  concerned make a request to that effect. The ticket checking  staff who have been transferred out of the Division on complaints of corruption and who were later exonerated or awarded a penalty of censure, may not be brought back to the parent Division, even if they so desire.
(ii).	No.E(NG)l/92/TR/32/JCM/DC dated  10.08.93, 05.05.94 and 29.06.95.
(iii)	No.E(NG)l-98/TR/11 dated 30.10.98 and 02.11.98

 

(i)	No.E(NG)ll/77/TR/112  dated 06.02.1978 & 27.05.1978	The genuine  grievance  of the staff transferred at the instance of S.P.E. and Vigilance Organization, may be heard   by  the   Divisional   Railway Manager  in  respect  of  divisionally controlled  staff  and  by  the  Chief Personnel Officer  (A) in respect of Head    Quarters    controlled    staff before a final decision to effect the transfers is taken.
(ii)	No.E(NG)ll-70/TR/28 dated 14.10.70	General   Managers   could   however, exercise  their  discretion  to  transfer

GOVERNMENT OF INDIA

MINISTRY OF RAILWAYS

(RAILWAY BOARD)

No. E(NG)l-2009ffR/7

                             New Delhi, dated  03 .04.2012

The General Managers (P)

All Indian RaUways/PUs

As per standard list.

Sub: Periodical transfer of non- gazetted Railway employees.

Pursuant to the decision taken in the DC/JCM meeting held on 4th May & 29th June, 2011, while taking the views of both the Federations viz AIRF & NFIR into consideration, instructions on the subject of periodical transfer were issued in a consolidated form on 03.02.2012  incorporating crux/operative parts of the previous rules. Both the federation have now desired that consolidated instructions should have been in a broad form so that, the employees falling under the policy of Periodical Transfer can have  more  advantage  of  such  policy  at  a  glance.  Consequently  the matter has again been considered and it has been decided to reiterate these   instructions   in  a  widened   form   covering   all  the   guidelines particularly as contained in Board’s letter No.E(NG)l/2000ffR/17 dated 26.06.2006,as below, for strict compliance by all concerned.

(i)	No.  E(NG)ll/78ffR/85   dated 27.04.79	In  terms  of  the  instructions contained  in the  Ministry’s marginally noted letters, Railway employees  holding sensitive  posts, including those who frequently come into       contact   with    public   and/or contractors/suppliers,   are   required to be transferred  every four years. For this purpose, a comprehensive list of sensitive posts has also been circulated.      The   thrust    of   these instructions is· on transfer from one place to   another.  However,  when transfer  of  such  employees  to  a different place is not possible, they  . are to be shifted to a different non sensitive seat in the same place to meet the  requirement  of periodical transfer.
(ii).	No.  E(NG)ll/78ffR/82   dated 07.02.80
(iii)	No.E(NG)l/80ffR/28      dated 22.08.80,    31.12.81, 19.02.86 and 16.10.87
(iv)	No.E(NG)l/87ffR/34/NFIR/JCM/DC  dated  27.09.89 and 17.11.92
(v)	No.E(NG)l/94ffR/29 dated 02..05.95
(vi)	No.E(NG)l/96ffR/42 dated 26.11.96.

 

(i).	No.E(.NG)l/80fTR/28 dated 22.01.82, 19.02.86, 16.10.87,  21.7.88 and 13.04.89.	Instructions also exist vide this Ministry’s   letters   quoted    in  the margin that Ticket Checking staff as also  other  staff  in  mass contact areas,  detected  to  be  indulging  in malpractices  should   be   sent   on inter-divisional transfers as a matter of policy. Besides, the  case of the staff who have repeatedly figured in substantiated  vigilance  cases  and where penalties have      been imposed,  are    required   Jo    be reviewed  at  appropriate  level  and such staff are also to be transferred on inter-divisional basis.  Such Ticket Staff may however, be transferred to an adjoining Division  on the  same Railway  or  to a  Division  of  some other Railway adjoining the Railway from which  they  are  transferred  if employee concerned make a request  to  that  effect.  The  ticket checking     staff   who   have been transferred  out  of  the  Division  on complaints  of corruption  and  who were later exonerated or awarded a penalty of  censure,   may  not   be brought back to the parent Division, even if they so desire.
(ii).	No.E(NG)l/92fTR/32/JCM/ DC dated 10.08.93, 05.05.94 and 29.06.95.
(iii)	No.E(NG)l-98fTR/11    dated 30.10.98 and 02.11.98

 

(i)	No.E(NG)ll/77fTR/112  dated 06.02.1978 & 27.05.1978	The genuine grievance  of the staff transferred at the instance of S.P.E. and Vigilance Organization, may be heard   by  the   Divisional   Railway Manager  in  respect  of  divisionally controlled  staff  and  by  the  Chief Personnel Officer (A) in  respect of Head    Quarters    controlled    staff before a final decision to effect the transfers is taken.
(ii)	No.E(NG)ll-70fTR/28 dated 14.10.70	General  Managers   could   however, exercise  their  discretion  to  transfer non-gazetted  staff  from Stations/Posts  against  whom  there are complaints – the man with longest stay being shifted first and those on the verge of their retirement {with one (1) or two (2) years service left} may be exempted if complaints against them are not serious.
(iii)	No.E(NG)I-81fTR/19 dated 23.05.81	Frequent transfer of Railway servants should not be ordered. When the transfer of the  railway servant is on temporary basis, the same should be mentioned in his transfer orders.
(iv)	No.E(NG)l-2002fTR/19 dated 13.9.2002	Station    Masters/Assistant     Station Masters posted at Way Side Stations involved only in train  passing  duties and not doing any commercial duties may be exempted from the purview of . the periodical transfer.

 

(i)

No.E(NG)l–2009fTR/7 dated 04.03.201 O

It was emphasized that while ensuring compliance    and    the    fundamental objectives of the scheme of periodical transfers, the academic session of the children of the employees being transferred may also be kept in view.

 

(i)	No.E(L)60UT1-31 dated 19.02. 1960	The instructions as  contained  in Board’s various letters prescribing the procedure for transfer of Union. Office bearers  as   reiterated   vide   Board’s letter  No.  E(LR)III-79/UTF/14 dated 16.01.1980, still hold good. Kindly ensure compliance.
(ii).	No.E(L)61PE1-43 dated 31.07.1961.
(iii)	No.E(LR)75 UT1-176 dated 08.08.75 and
(iv).	No.E(LR)lll/79/UTF/14 dated 16.01.1980 . No.E(L)64 UTl-113 dated 06.10.1964    & 21.11.1964.

2.          It has, time and again, been noticed by this Ministry that the extant instructions  on  periodical  transfer  are  being  interpreted  differently  by different Railways. The position in this regard, is clarified in the following paragraphs. The instructions for periodical transfer of Railway employees cover two broad categories of staff:-

	(i)	(a) The first category includes staff of Commercial  Department (such as Commercial Supervisors, Enquiry-cum-Reservation Clerks/Booking Clerks, Goods Clerks, Parcel Clerks, Ticket Checking   staff etc.) and the staff of the Operating Department (SSs/SMs/ASMs etc.)
		(b)  In order to avoid large scale dislocation  in the case of this category of staff, periodical transfer may, as far as possible, be effected  without  involving  a  change  of  residence  of  the  staff concerned,  so  long  as  the  fundamental   objectives  of  such transfers can be achieved by transferring such staff to a different location in the same station or to a different station in the same urban agglomeration.
		(c)  However,  the  instructions  regarding  inter  divisional/inter-railway transfer of staff detected to be indulging in malpractices or substantiated   vigilance   cases   shall   continue   to   be   strictly complied with.
	(ii)	In the  second  category,  consisting  mainly  of  staff  working  in offices  such  as  Pay  Bill  Sections,  Stores  Offices,  Accounts Offices,  Fuel  Sections,  Medical  Department,  etc.,  who  cannot normally  be transferred  to  another  place  for  reasons  like the seniority unit being different/very small, the office being localized etc. a change in seat which will result in change in the nature of job  being performed by the staff, will  meet the  requirement of periodical transfer.
3.		While referring to this circular, the original letters referred to herein should be read for proper appreciation. This circular is only a consolidation of the instructions issued so far and should not be treated as a substitution to the originals. In case of doubt, the original circulars should be relied upon as authority. If any circular on the subject which has not been superseded, has not been taken into consideration while preparing this consolidated letter due to oversight, the said circular should be treated as valid and operative.

 

Download Railway Board Circular RBE NO.158/2015 No.E(NG)I-2009/TR/7 dated 17.12.2015