All India Optional LTC for Railway Employees – Procedure

7th Pay Commission based decision of allowing All India LTC to Railway employees as per CCS (LTC Rules 1988 – Detailed Procedure related Order issued by Railway Board – Office Order No. 104 of 2018)

Procedure for availing optional scheme of AILTC facility for officers/staff working in Railway

भारत सरकार Government of India
रेल मंत्रालय Ministry of Railways
(रेलवे बोर्ड) Railway Board

Office Order No. 104 of 2018

Sub : Procedure for availing optional scheme of All India Leave Travel Concession (AILTC) facility for officers/staff working in Board’s Office.

Subsequent to IR employees being given AILTC facility on optional basis in accordance with the CCS (LTC) Rules, 1988 as per Boards Order No. E(W) 2017/PS5-l/3 dated 10.09.2018, all officers/staff working in Boards office are also eligible to avail AILTC.

2. For availing the facility of AILTC, Officer/Staff working in Board’s Office should have rendered four or more years of continuous service on the date of the commencement of the journey. The following guidelines may be adhered to by the applicant for availing AILTC:-

i) Privilege Pass Surrender Certificate (PPSC) may be obtained from ‘G Branch by following the prescribed procedure as contained in Boards letter dated 10.09.2018. However, in the first instance before applying for PPSC, the concerned staff should check his/her eligibility for availing AILTC.

ii) Leave of any type may be applied for and a declaration/advance intimation letter as per proforma enclosed at Annexure-I intending to avail AILTC may be submitted to the concerned Establishment Branch (ERB-I, ERB-II & ERB-V) along with original copy of PPSC issued by ‘G’ Branch.

iii) In case, AILTC advance is required, a separate request may be submitted as per prescri bed proforma enclosed at Annexure-II to the concerned ERB section ( ERB-I, II & V) in addition to submission of self-declaration/advance intimation letter. AILTC advance is to be applied 65 days (in case of Air travel) or 125 days ( in case of train travel) before the proposed date of outward journey and within ten days of the drawal of advance, the concerned employee is to produce tickets, irrespective of the date of commencement of the journey.

iv) LTC advance upto 90% of the estimated fare would be sanctioned.

v) In case, an employee performs journey without intimation and submission of original PPSC to the concerned ERB section, claim for reimbursement under AILTC would not be entertained.

vi) Subsequent to performing the journey related to AILTC, necessary claims for reimbursement /difference of expenditure ( in case of advance) may be submitted directly to respective Cash-I/II/III Sections as per enclosed proforma at Annexure-III for final settlement with all necessary required document.

vii) LTC claim as per Annexure-III is to be submitted within three months of completion of return journey, if no advance has been drawn; else, within one month of completion of return journey, if advance has been drawn.

viii) After undertaking journey, unspent amount of AILTC advance, if any, should be remitted within one month and in one lumpsum.

ix) Travel by Premium trains/Premium Tatkal trains/Suvidha trains are allowed on LTC however, travel in such train is to be by shortest route. Reimbursement of tatkal charges or premium tatkal charges shall also be admissible for the purpose of LTC. Flexi Fare (dynamic fare) applicable in Rajdhani/Shatabdi/Duronto trains is also admissible for the journey(s) performed by these trains on LTC.

x) Those officials entitled for Air travel are required to travel by Air India only at LTC-80 fare or less. Fare indicated at LTC-80 is the maximum permissible ceiling limit for reimbursement; however, efforts should be made to book Air tickets at the cheapest fare possible.

xi) Those employees ( i.e, Pay Level 1 to 8 of Pay Matrix as per 7th CPC) who are not entitled to travel by Air may travel by any airline; however, reimbursement in such cases shall be restricted to the fare of their entitled class of train /transport or actual expense, whichever is less. Further, dynamic fare component in respect of Rajdhani/Shatabdi/ Duronto trains shall not be admissible in such cases i.e., where a non­ entitled Government servant travels by air and claims reimbursement for the entitled class of Rajdhani/Shatabdi/Duronto trains.

xii) In all cases, Air ticket is required to be booked either directly through the airlines ( Booking Counters, website of airlines) or by utilizing the service of Authorized Travel Agents viz ‘MIS Balmer Lawrie & Company’, M/s Ashok Travels & Tours’, and IRCTC ( to the extent IRCTC is authorized as per DOP&Ts OM No. 31011/6/2002-Estt(A) dated 2.12.2009) while undertaking LTC journey. Booking of tickets through other agencies is not permitted and no request for relaxation of rules for booking the tickets through any other agencies shall be considered by Boards office.

xiii) ) It may also be noted that Travel on Tour packages is not allowed, except in case of tours conducted by Indian Tourism Development Corporation (ITDC), State Tourism Development Corporation (STDC) and IRCTC. In such cases, only the fare component shall be reimbursable provided ITDC/STDC/IRCTC separately indicate the fare component and certify that the journey was actually performed by the Government servant and his family members for which he/she is claiming the All India Leave Travel Concession.

xiv) All tickets purchased should be submitted in original along with boarding passes duly stamped by Airport authorities (in case of Air travel) at the time of submitting claims after performing journey.

xv) In respect of special relaxation relating to travel by Air ( for those who are not entitled for Air travel under AILTC) on LTC to North East Region, Jammu & Kashmir and Andaman & Nicobar, DOP&Ts OM No. 31011/3/2018-Estt(A-IV) dated 20.09.2018 may be referred to.

3. Role of ‘G-Branch’, ERB-I, II, V, Cash-I, II & III sections and PAO/Office/RB would be as under:-

a) General Branch will issue the Privilege Pass Surrender Certificate (PPSC) for AILTC purpose within 10 days of receiving the request from Applicant as per the instructions contained in E(W)’s above mentioned letter.

b) After receiving the request for optional AILTC as per Annexure-I & II, respective Establishment Branches (ERB-I, ERB-II & ERB-V) would verify/certify the necessary columns in it along with checking the admissibility as to whether the concerned employee is eligible for AILTC as per extant policy instruction and forward it to concerned Cash Section in case LTC advance has been sought.

c) An acknowledgement to the concerned employee may also be made and a copy of guidelines for perusal of employee may be given so as to ensure that the concerned employee is fully aware of the extant rules to be followed while availing optional AILTC and that there is no issue with regard to clearing of AILTC claim. In case AILTC is not admissible for the concerned employee, the same be advised in writing to the employee within three working days of the receipt of the intimation. A copy be also endorsed to the concerned Cash Section for information and record.

d) Concerned Cash section would process the case for LTC advance and reimbursement/claim as per extant rule for AILTC issued by Board’s Office like normal reimbursement of TA/DA, Children Education Allowance (CEA) claim without referring it to Associate Finance. However, if any clarification is required on the extant rules, the nodal branch may be consulted. In respect of AILTC advance/clearing of claim, concerned Cash section are to sanction the amount based on concerned employee’s eligibility for travel in AILTC, fares of shortest route by train and as per fare available under LTC-80 in respect of Air ticket.

e) After clearing of LTC claim, the concerned Cash Section would maintain the details of such claim separately as per CCS(LTC) Rule for maintaining register of LTC claim. Proforma is at Annexure-IV.

f) ERB-II, V and PAO Sections would also be required to make an entry in the service book of concerned employee claiming LTC along with an undertaking of completion of four or more years of service in this regard.

g) ERB-I, II, V, Cash-I, II, Ill & PAO sections may also go through the instructions issued on AI LTC/LTC by E(W) branch & DOP&T before processing the request related to AILTC.

4. All concerned may note that any misuse of AILTC will be viewed seriously and the concerned official would be liable for appropriate action under the relevant rules. Cash section may also randomly get some of the air tickets verified from the airlines concerned with regard to the actual cost of air travel vis-a-vis the cost indicated on the air tickets submitted by the officials.

5. The above issues with the approval of competent authority.

Encl: Annexure- I to IV

No. 2018/0&M/2/15
Dated: 26/09/2018

(H. Moharana)
Joint Secretary/Railway Board

Railway Employees All India LTC – Proforma for self-certification/Declaration – Annexure-I

Annexure-I

Proforma for self-certification/Declaration by the Railway Employees intending to avail AILTC

I Shri./Smt./Km. ………………………………………………………….. (Name of the Railway servant) wish to confirm that I am availing AILTC (Any place in India) in respect of self/family member(s) for the block year………………………………….to visit ………………………………………..(Place of visit) during …………………………………… (dates of journey). It is stated that I or the family member for whom I wish to avail AILTC has/have not availed of the same during the present block year.

2. Particulars of members of family, who are dependent on me, in respect of whom the all India Leave Travel Concession is being claimed are as under:

3. I am enclosing original copy of PPSC issued on…………………………………………… to me by PIA.

3.1 A copy of my leave application is also enclosed.

4. It is certified that the above facts are true and any false statement shall make me liable for appropriate action under Rule 16 of CCS (LTC) Rules, 1988 and the relevant disciplinary rules as applicable to Railway servant.

Signature of Railway Servant: ……………………….

Name:………………………………………………………….

Designation/Branch: …………………………………….

RUID No & Employee No:……………………………

Mobile No. : ……………………………………………….

……………………………………………………………………..
Signature with date of SO/Branch Officer/lncharge

ERB-I/II/V

*N.B: Railway employee may share interesting insights and pictures, if any, of the destination visited while availing AILTC on an appropriate forum.

Application form for grant of AILTC advance to be submitted to concerned ERB Section | Annexure-II

Annexure-II

Application form for grant of AILTC advance
(To be submitted to concerned ERB Section)

I. Name of the Railway servant:………………………………………………………………………………

2. Designation: ………………………………………………………………………………………………………

3. Employee Number: ……………………………………………………………………………………………

4. Date of Joining in Railway Service/Railway Board: ……………………………………………………

5. Present pay & Pay Level: ……………………………………………………………………………………..

6. Whether permanent or temporary: …………………………………………………………………………

7. Whether original copy of PPSC submitted along with Intimation: ………………………………..

8. Whether spouse is employed and if so whether entitled to LTC: ………………………………….

9. a) The concession is to “visit anywhere in India”, the place to be visited: …………………….
b) Block for which to be availed: ……………………………………………………………………………….

10. Single Rail fare/Bus fare/Air fare from the headquarters to place of visit by shortest route (both to and fro): …………………………………………………………………………………………..

11 . Persons in respect of whom AILTC is proposed to be availed: ……………………………….

12. Amount of advance required Rs…………………………………………………………………………

I declare that the particulars furnished above are true and correct to the best of my knowledge. I undertake to produce the tickets for the outward journey within ten days of receipt of the advance. In the event of cancellation of journey or if I fail to produce the tickets within ten days of receipt of advance, I undertake to refund the entire advance in one lumpsum.

Date: ……………….
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Signature:………………………………

RUID NO………………………………

Mobile No. ……………………………

(For use in Office)

I . Particulars in Cols. I to 7 verified: (To be verified by concerned ERB Branch)

2. Amount entitled for reimbursement: ——————–

3. Advance admissible (90% of amount): —————–

Advance of Rs. ……………………… may be sanctioned.

US/SO of concerned ERB Section for S.No.1

US/SO of concerned Cash Section for S.No.2 & 3:

PAO

Proforma for submitting AILTC claims subsequent to performing journey | Annexure-III

Annexure-III

PROFORMA for submitting AILTC claims (subsequent to performing journey)

AILTC BILL FOR THE BLOCK YEAR_____________________TO_____________

(Note :- This bill should be prepared in duplicate – one for payment and the other as office copy)

PART – A (To be filled up by Railway Servant)

8. Particulars of members of family in respect of whom the AILTC has been claimed.

9. Details of Journey(s) performed by Railway Servant and the member of his/her family.

10. Amount of Advance, if any drawn : _______________________

11. Particulars of Journey(s) for which higher class of accommodation than the one to which the Railway Servant is entitled was used.

Date……………………….

Signature of Railway Servant…………………………..

RUID No. …………………………………………………….

Mobile No. …………………………………………………..

Encl: Original copy of all Bills to be submitted along with all tickets/air tickets and boarding passes in original dully stamped by the Airport Authorities. Photocopy of advance intimation is also to be submitted to concerned ERB Unit.

Self Certification (Part B)

I______________________Designation________________________RUID No. ______________________Employee No.____________________________Certify that:

1. Information as given in Part ‘A’ relating to my AILTC claim is true to the best of my knowledge and belief.

2. l have not availed of any benefit other than air travel as a part of the package offered by the airline.

3. That my husband/wife is not employed in Government I That my husband/wife is employed in Government Service and the concession has not been availed of by him/her separately for himself/herself or for any of the family members for the concerned block of ……………………….. years.

4. Certified that my wife/husband for whom L.T.C. is claimed by me is employed in …………………………………………………………………………………………………………………..(Name of the Public Sector Undertaking/Corporation/Autonomous body etc.) which provides Leave Travel Concession facilities but he/she has not preferred and will not prefer, any claim in this behalf from his/her employer.

5. Certified that my wife/husband for whom L.T.C. is claimed by me is not employed in any Public Sector Undertaking/Corporation/Autonomous body financed wholly or partly by the Central Government or a Local Body which provides L.T.C facilities to its employees and their families.

6. I have already drawn AILTC claim for the Leave Travel Concession in respect of journey performed by me/my wife with …………………………….. children. This claim is in respect to the journey performed by my wife/myself with …………………………………children none of whom travelled with the party on the earlier occasion.

7. I have not submitted any other claim so far for Leave Travel Concession in respect of myself or my family members in r/o the block year ………………………………………………..

Date:……………………

Place: ………………….

Signature of Railway Servant: ……………………….

Name:………………………………………………………….

Designation/Branch: …………………………………….

RUID No & Employee No:……………………………

Mobile No. : ……………………………………………….

Part – C ( to be filled by concerned Cash Section )

Part – D ( to be Given by Concerned ERB Section/PAO/RB )

1. Certified that Shri/Smt/Miss has rendered continuous service for four or more years on the date of commencing the outward journey &

2. That necessary entries have been made m the Service Book of Shri /Smt /Miss ————

Signature of the Officer authorized
to attest entries in the Service Book – PAO/SO-ERB-I/Il/V

For use in Pay and Accounts Office

Voucher No ………………………………. Dated …………………………………… .

Pay Rs. …………………………. ……….. Rupees …………………………………..

Vide . . …………… ……………… ………….Dated …………………………………. .

Signature of the PAO

Register of All India LTC Claims of Railway Employees to be maintained by concerned Cash Branch will be computerised and maintained in IPAS – Annexure-IV

Annexure-IV

REGISTER OF AILTC CLAIMS
(To be maintained by Concerned Cash Branch)
(To be Computerised and maintained in IPAS)

NOTES:-

1. Entries for advance bill should be made in red ink.

2. In case of final claim where no advance has been drawn, columns ( I ) to (7) only need to be filled up.

3. In case of adjustment bills, columns (9) to (12) against the S.No. of the advance bill should be filled up while passing the net claim.

4. If net amount of the adjustment bill is for a minus amount, particulars of recovery of the balance should be indicated in column (12).

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