Pan-India Roll out of electronic Bill System (e-bill) of Public Finance management System (PFMS): CGA

Pan-India Roll out of electronic Bill System (e-bill) of Public Finance management System (PFMS): CGA O.M regarding implementation of e-bill module in PAOs w.e.f 5th August 2024

Ministry of Finance
Department of Expenditure
Controller General of Accounts
Public Financial Management System
GIFMIS Vertical

File No. I-17008/6/2020/CGA/E-8128/206

Date: 31/07/2024

OFFICE MEMORANDUM

Sub:- Pan-India Roll out of electronic Bill System (e-bill) of Public Finance management System (PFMS) – reg

This is in continuation of this office OM No. I-17008/6/2020/CGA/e-8128/187 dated 19.07.2022 regarding Pan-India Training cum Roll out plan of electronic Bill system (e-bill) of Public Finance Management System (PFMS). In this regard, it is intimated that electronic Bill (e-Bill) system has currently been rolled out in the PAOs in Ministries/Departments.

2. It is now proposed to roll out e-Bill module in the PAOs of Civil Ministries/Departments as per list at Annexure A with effect from 5th August, 2024. As e-bill is a new functionality in PFMS which is presently being rolled out in Pay and Accounts Offices (NCDDO to PAO) only, it requires various preparatory activities as below :

I. Codification of Sanctioning Authority (PD) in PFMS:- Codification of Sanctioning Authority (PD Codification) is one of the pre-requisite of e-bill functionality. The sanctioning authorities of all the selected entities of e-bill needs to be codified. For this purpose, the “Sanctioning Authority Code creation form’ (Annexed at B) needs to be filled up. Users may follow necessary instructions given at the back of form while filling and forwarding the said form. The process of generation of PD code in PFMS will be initiated by DDO and approved by PAO. Once the code is generated and approved by the competent authority (i.e. PAO), a system generated e-mail will be triggered at the email id of Sanctioning Authority as provided in the form and also to the concerned DDO. The details of PD code generated can also be checked from the CAM Reports->Masters->MST-04-Sanctioning Authority Code Details Report.

II. Training of Users:- In order to sensitize the user force for implementation of e-bill in non-cheque drawing DDOs of listed Pay and Accounts Offices in Annexure A, an online training program on 05.08.2024 has been formalized for the users of PAOs, DDOS and PDs. The Link to join the scheduled online training will be given a day before the training day and will be e-mailed to the concerned CCAs/CAs & Nodal officers nominated by the Controller Offices. The nodal officers will in turn forward the link to the concerned Ministries/Deptt. and ensure that all the officials of Ministry/Deptt. office may receive the online training.

The concerned officials of your Ministry/Department may also be informed to attend the said online training. Vide circulation of this Office Memorandum may be ensured at Controller level and necessary communication may also be sent to HOD Authorized Users (Sanction Maker/Sanction Checker) and DDO’s of the Ministries/Deptts for involving the concerned officials in the scheduled training.

III. Hardware and Software requirement: – For per-requisites of e-bill system viz. Hardware, software and other related requirement this office OM No. 15036/1/2023-CGA/e-12496/156 dated 28.05.2024 regarding “Compliance of completion of pre-requisite for eBill usage in PFMS.(Copy enclosed as Annexure C) may be referred to. Compliance of the same may be ensured at all the users’ levels before beginning of the rollout of e-bill. A check list for monitoring the compliance to the pre-requisite for the e-bill implementation is enclosed for ready reference. Controllers are requested to monitor the compliance of the check list at their end. OM No. TA-2-17002(01)/17/2020-TA-II/e-4426)/154 dated 12/04/2023 may be referred for general instructions annexed with Standard Operating Procedure(SOP), Hardware requirements and process flow of E-Bill. (Copy Enclosed as Annexure D)

3. All Pr. CCAs/CCAs/CAs with independent charges are, therefore, requested to closely monitor the preparedness at the level of DDOs, Sanctioning Authorities (PD’s) and PAOs to begin roll out of e-bill in their Ministries/Deptts.

This issues with the approval of competent authority.

Encl:– As above.

(Harish Srivastav)
Joint Controller General of Accounts
GIFMIS, PFMS Division.

Source: CGA