Grant of Recognition to Service Associations in Central Secretariat

The Ministry of Personnel, Public Grievances & Pensions, Department of Personnel and Training (DoPT), has issued an Office Memorandum (OM) concerning the recognition of service associations in the Central Secretariat. This move is set to impact employees belonging to Central Secretariat Service (CSS), Central Secretariat Clerical Service (CSCS), and Central Secretariat Stenographers Service (CSSS). The recognition process aims to facilitate better representation and advocacy for the interests of various employee groups.

Verification of Service Associations for Recognition

In an effort to streamline representation for employees, the DoPT has found four key service associations worthy of verification for recognition. These associations, found worthy of further verification for recognition, include:

Central Secretariat Employees Association
Central Secretariat Group B Officers Union
Central Secretariat (NG) Employees Union
Central Secretariat Group C Employees Association

Once recognized, these associations will play an essential role in voicing the concerns and needs of employees working within the Central Secretariat, ensuring their interests are represented effectively.

Verification Process for Recognition of Associations

The recognition of service associations is subject to the rules defined under the Central Civil Services (Recognition of Service Associations) Rules, 1993. As per Rule 7, the Check-off system is used for verification of memberships. Under this system, government employees who wish to be part of a recognized association must provide written consent to their Drawing and Disbursing Officer (DDO) or a designated authority to deduct an annual subscription directly from their payroll.

Upon receiving the request, the DDO confirms the membership and processes the payroll deduction to ensure compliance. This system aims to provide a fair and transparent process for granting recognition.

Instructions for DDOs

To ensure smooth implementation, the DoPT has instructed all DDOs across ministries and departments to deduct the annual membership fees from the November 2024 payroll of the respective members of these associations. Here are some key instructions:

The annual subscription fee should be deducted only once in a financial year and not on a monthly basis.
Employees can only be a member of one association/union to avoid multiple deductions of membership fees.
DDOs are also required to provide details of the members of each association using a specific proforma, ensuring proper documentation and transparency.

Important Deadlines and Compliance Requirements

The OM emphasizes that annual deductions are to be carried out in the month of November 2024. DDOs must ensure adherence to the guidelines by preparing the membership information in the specified proforma for each designation separately. This information must be submitted promptly to the DoPT for compliance verification.

Associations Recognized with Government Approval

The verification of the four service associations was initiated with the approval of the competent authority, signaling a significant step towards fostering employee representation within the Central Secretariat. The associations are expected to function with transparency and integrity while safeguarding the rights and interests of their members.

Contacts for Further Information:

Shri Rabindra Kumar Jha, General Secretary, Central Secretariat Employees Association
Sh. Pushpa Kedia, President, Central Secretariat Group B Officers Union
Shri Om Veer Singh Bhati, President, Central Secretariat (NG) Employees Union
Shri Sarvoday Kumar, President, Central Secretariat Group C Employees Association

For more information, DDOs can contact the undersigned authority in the OM for assistance.

Key Takeaways

Annual Membership Fee Deduction: To be carried out in November 2024 for recognized members.
Single Membership Rule: Employees can only hold membership in one association.
Check-off System: Verification of memberships and payroll deductions will follow a transparent system.

This recognition process aims to foster a more structured representation mechanism for Central Secretariat employees, ensuring their voices are heard and needs addressed in a formal manner.