Online Subscriber Registration facility for Points of Presence

Operational Model for Online Subscriber Registration Facility for PoPs

PENSION FUND REGULATORY AND DEVELOPMENT AUTHORITY

Cir no: PFRDA/ 2013/2/ PDEX / 2

SL-8

SUB: Online Subscriber Registration facility for Points of Presence

There have been several requests in the past with respect to the implementation of online facility for Points of Presence which is going to make the subscriber registration process simpler and faster. Some of the PoPs have shared their working models and their  experience with us in the past. After due examination of the issues involved, the final procedures and operational guidelines  on the same are laid out as below:

The following are the operational models available for online Subscriber Registration facility for Points of Presence which can be utilized by the POP’s.

Option A: Subscriber File uploads with all details including photograph and signature where PoP is on centralized upload model.
Option B: Subscriber File uploads excluding photograph and signature where PoP is on centralized upload model. Option C: Online data entry in CRA system where PoP is on de-centralized upload model.

Currently, only Option B is ready to use in the system while Option A is under system development. We shall update you as soon as Option A is also made available for use. The operational details of these options are enclosed as Annexure attached along with and which need to be complied with for availing the facility.

You are also requested to make sure that there are no Non-IRA compliant cases reported from your end.  A POP can contact our CRA M/s NSDL to avail and implement the facility. 

Annexure

Online PRAN generation by the Points of Presence (PoPs):

There are three alternatives for online PRAN generation as given below:-

A. Subscriber File uploads with all details including photograph and signature where PoP is on centralized upload model. B. Subscriber File uploads excluding photograph and signature where PoP is on centralized upload model. C.Online data entry in CRA system where PoP is on de-centralised upload model.

However, the PoP has to select one of these and inform the CRA before activation of such facility.

For the three alternatives mentioned above, processes are briefly provided below:

A.Subscriber File upload with all details including photograph and signature

1. With DSC based user ids provided by CRA, Subscribers’ data to be uploaded by the POP/POP-SP using utilities provided to them by CRA. Photograph and signature of the subscriber should also be scanned and uploaded in the CRA system.
2. On acceptance of the file, certain sanitary checks will be carried out as an internal control measure to prevent data entry errors, correctness of photograph/signature etc.
3. PRAN will be generated on T+1. POP will also get an email  along with the PRAN report at end of the day.
4. POP can also download the list of PRANs (with various search criteria) from the CRA system. 
5. CRA will forward the PRAN card and I-PIN and T-PIN to the subscribers for accessing CRA system.
6. The scan copy of the documents (form & supporting KYC documents- proof of identity/address/ date of birth) to be uploaded in the CRA system within a week of PRAN generation.
7. The documents (application form and supporting KYC documents) along with the list of PRANs (which will be available for download from CRA system) are to be certified by the POP and to be submitted on monthly basis to CRA-FC. The certification by the POP will be to the extent that the details uploaded at the time of generation of PRAN are as per the information provided in the documents and the documents submitted are complete in all aspects. For the PRAN list, a request needs to be made and an order number will be generated in the CRA system. The forms pertaining to all PRANs generated during the month should be submitted by end of the next month along with the PRAN list. For example, for PRANs generated during the month of April, the POP is required to give the request for the list of PRANs and same will be available for download from the CRA system. The POP is required to download the list and to submit the same along with the supporting KYC documents to the CRA-FC latest by May 31st. On the duplicate copy of the PRAN list, the POP can get acknowledgement from the CRA-FC.

B.Subscriber File upload excluding photograph and signature:

This option is applicable in case of POPs who are not in a position to scan the photograph & signature of the subscriber and upload the same in the CRA system.

1. With DSC based user ids provided by CRA, Subscribers’ data to be uploaded by the POP/POP-SP using utilities provided to them by CRA.
2. On acceptance of the file, sanitary checks will be carried out as an internal control measure to prevent data entry errors etc.
3. PRAN will be generated on T+1. POP will also get an email along with the PRAN report at end of the day
4. POP can also download the list of PRANs (with various search criteria) from the CRA system. 
5. CRA will forward the I-PIN and T-PIN to the subscribers for accessing CRA system.
6. Scan copy of the supporting documents (proof of identity/address/ date of birth) to be uploaded in the CRA system within a week of PRAN generation.
7. The documents (application form and supporting KYC documents) along with the list of PRANs (which will be available for download from CRA system) are to be certified by the POP and to be submitted on monthly basis to CRAFC. The certification by the POP will be to the extent that the details uploaded at the time of generation of PRAN are as per the information provided in the documents and the documents submitted are complete in all aspects. For the PRAN list, a request needs to be made and an order number will be generated in the CRA system.  The forms pertaining to all PRANs generated during the month should be submitted by end of the next month along with the PRAN list. For example, for PRANs generated during the month of April, the POP is required to give the request for the list of PRANs and same will be available for download from the CRA system. The POP is required to download the list and to submit the same along with form and the supporting KYC documents to the CRA-FC latest by May 31st. On the duplicate copy of the PRAN list, the POP can get acknowledgement from the CRA-FC.
8. CRA-FC will update the PRAN with photograph & signature.
9. CRA will forward the PRAN card to the subscriber.
10. It is the responsibility of the PoP to ensure that all the documents as referred at point no. 7 are sent to CRA-FC within 15 days from the date of receipts of PRAN from CRA by mail or any other mode. CRA will be deactivating the account if the CRA-FC does not update/generate the PRAN card by the last working day of the succeeding month of the PRAN generation in the CRA system.
11. For reactivation of such accounts, the PoP has to ensure the submission of documents and also pay for the charges as required for reactivation of accounts.

C.Online data entry in CRA system:

In this option, the POP need not have separate software/utility for preparing subscriber registration file. The process of PRAN generation through this option is given below:

1. Online PRAN registration is a Maker  – Checker activity. Two different DSC based user ids will be required to capture and verify the request
2. POP is required to capture the details in the CRA system using a DSC based user id. With another DSC based user id, the POP should verify the data in the CRA system.
3. Photograph and signature are to be scanned and uploaded in the CRA system. 
4. Once the details are verified, certain sanitary checks will be carried out as an internal control measure to prevent data entry errors, correctness of photograph/signature etc.
5. PRAN is generated on T+1 basis (EOD) and POP will get an email along with the PRAN report. 
6. POP can also download the list of PRANs (with various search criteria) from the CRA system. 
7. The documents (application form and supporting KYC documents) along with the list of PRANs (which will be available for download from CRA system) are to be certified by the POP and to be submitted on monthly basis to CRA-FC. The certification by the POP will be to the extent that the details uploaded at the time of generation of PRAN are as per the information provided in the documents and the documents submitted are complete in all aspects. For the PRAN list, a request needs to be made and an order number will be generated in the CRA system. The forms pertaining to all PRANs generated during the month should be submitted by end of the next month along with the PRAN list. For example, for PRANs generated during the month of April, the POP is required to give the request for the list of PRANs and same will be available for download from the CRA system. The POP is required to download the list and to submit the same along with the supporting KYC documents to the CRA-FC latest by May 31st. On the duplicate copy of the PRAN list, the POP can get acknowledgement from the CRA-FC.

Source: PFRDA